--- title: "Office and home relocation in India: planning guide · SSL" description: "How to plan an office, plant or household move in India: timeline, inventory, packing, documents and the insurance questions to ask before you book." url: https://safeandsecure.in/guides/office-and-home-relocation-india/ canonical: https://safeandsecure.in/guides/office-and-home-relocation-india/ updated: 2026-11-11 lang: en-IN publisher: Safe & Secure Logistics Private Limited --- Guide · Relocation # Office, plant and home relocation in India: a planning guide How to plan an office, plant or household move in India: timeline, inventory, packing, documents and the insurance questions to ask before you book. 3 min read Updated 3 Nov 2026 By the Safe & Secure desk Plan a relocation by fixing dates, listing every item, and agreeing packing, vehicles and unloading in writing before move day. Check documents such as invoices or a self-declaration, and ask how goods are insured in transit. Safe & Secure Logistics, moving goods since 1951, plans the move and arranges packing crews. **On this page · 9 sections** 1. Start with the inventory 2. Set the timeline 3. Packing 4. Vehicles and access 5. Documents 6. Insurance questions to ask 7. Handover 8. How SSL handles a relocation 9. Checklist Short answer How early should I plan a relocation? For a household move, start two to four weeks ahead. For an office or plant, start earlier, because you need a floor plan at the new site, a shutdown window and a sequence for machinery and IT equipment. A relocation is a transport job with careful hands at both ends. Most problems on move day trace back to planning that was skipped: an incomplete inventory, a vehicle that does not fit the lane, or no agreement on who packs what. This guide covers offices, plants and homes. The steps are the same. The scale and the shutdown window are what change. ## Start with the inventory Everything else depends on this list. Walk every room, floor or bay and record: - Each item or group of items, with rough size and weight - Fragile, high-value or sensitive items, such as servers, artwork and instruments - Heavy machinery, with weight, dimensions and lifting points - Items that will not move: things to sell, scrap or leave behind Share the list with your mover early. It decides the vehicle size, the crew size and the packing material. ## Set the timeline | When | Household | Office or plant | | --- | --- | --- | | 4 to 8 weeks before | Fix dates, get quotes | Fix shutdown window, map new site layout | | 2 to 4 weeks before | Finalise inventory, confirm mover | Plan machinery and IT sequence, confirm vehicles | | 1 week before | Sort and pack non-essentials | Label desks, racks and cables by destination | | Move day | Supervise loading, keep documents with you | Supervise by zone, one contact per site | | After | Check items against inventory | Commission machines, test IT | ## Packing Ask in writing who supplies packing material and who packs. Good packing means: - Every box labelled with room or zone at the destination - Fragile items wrapped individually and marked - Machinery drained, secured and blocked against movement - Electronics in original boxes where possible, cables bagged with the unit Photograph valuable items and machine condition before packing. It makes any later claim much simpler. ## Vehicles and access Check both sites before move day. Narrow lanes, entry time restrictions, lift sizes and loading bays all affect which vehicle can be used. Heavy machines may need a trailer or lifting equipment at both ends. SSL arranges 76,000+ truck hires a year and delivers to 2,000+ destinations. Our desk plans the vehicle around your inventory and both sites. ## Documents - **Inventory list.** Signed by you and the mover at loading. - **Goods receipt.** The carrier’s receipt for the consignment, with declared value. Read its terms. - **E-way bill.** For business goods, the CGST rules on e-way bills generally apply. Check CBIC’s Rule 138 for how used personal and household effects are treated. - **Identity and address proof.** Keep copies with you, not packed in a box. ## Insurance questions to ask Ask these before you book, and get the answers in writing: 1. Is transit insurance included, optional or not offered? 2. Who is the policyholder, you or the mover? 3. How are goods valued: declared value, invoice value or another basis? 4. What is excluded? Common gaps are pre-existing damage, self-packed boxes and electronics. 5. What is the claim process and the deadline to report damage? You can check that an insurer is registered on the IRDAI website. A carrier’s own liability under the Carriage by Road Act depends on the declared value and the terms of the goods receipt. ## Handover At delivery, unload and check against the inventory before signing. Note any damage or shortage on the handover itself. Keep your copy. ## How SSL handles a relocation You send the inventory and dates. One SSL desk plans the vehicle, arranges the packing crew through vetted partners, places the trucks and unloads at the other end, with a signed handover. We have moved goods since 1951 and work from 110+ branches and offices. See our [relocation, packing and moving service](https://safeandsecure.in/services/packers-and-movers/). ## Checklist - Full inventory with sizes, weights and fragile items marked - Dates and shutdown window fixed - Both sites checked for vehicle access - Packing responsibility agreed in writing - Insurance answers received in writing - Goods receipt and e-way bill position checked - Handover process agreed Ready to plan your move? Send a [request for quotation](https://safeandsecure.in/ship/rfq/) for a larger office or plant move, or [get a quote](https://safeandsecure.in/ship/quote/) with your inventory and dates. *Figures for Safe & Secure Logistics are for FY2025-26 from our booking register. How each one is counted is on the [Facts and sources](https://safeandsecure.in/facts/) page.* Tools - [Request for quotation](https://safeandsecure.in/ship/rfq/) - [Get a quote](https://safeandsecure.in/ship/quote/) Services - [Relocation, packing & moving](https://safeandsecure.in/services/packers-and-movers/) Terms [Logistics glossary →](https://safeandsecure.in/glossary/) Sources ## Where these rules come from 1. [CBIC: CGST Rules, Rule 138 (e-way bill)](https://cbic-gst.gov.in/) 2. [India Code: The Carriage by Road Act, 2007](https://www.indiacode.nic.in/) 3. [IRDAI: Insurance Regulatory and Development Authority of India](https://irdai.gov.in/) 4. [Ministry of Road Transport and Highways](https://morth.nic.in/) Rules change. Check the linked source before acting; this guide is general information, not legal or tax advice. ## Frequently asked questions **How early should I plan a relocation?** For a household move, start two to four weeks ahead. For an office or plant, start earlier, because you need a floor plan at the new site, a shutdown window and a sequence for machinery and IT equipment. **Does SSL do the packing itself?** Our desk plans the move, places the vehicles and stays accountable from pickup to handover. The packing crews are arranged through vetted partners, and we tell you this upfront. **Can SSL move factory machinery?** Yes. Machinery moves as full truckload, or on trailers for heavy machines. Send the inventory with weights and dimensions so the desk can plan the right vehicle. **What documents do I need for a household move?** Keep an inventory list, your identity and address proof, and invoices for high-value items where you have them. Check the CGST e-way bill rules for how used household goods are treated, and ask your mover what they need. **Are my goods insured during the move?** Do not assume so. Ask who holds the policy, what it covers, how goods are valued and how to file a claim. Under the Carriage by Road Act, a carrier's liability depends on the declared value and terms in the goods receipt. **What happens at delivery?** Goods are unloaded and checked against the inventory. You sign a handover, noting any damage or missing items on the spot before you sign. Ready to move it? Share the lane and load; our desk confirms the price, usually within minutes. [Get a quote](https://safeandsecure.in/ship/quote/) [All guides](https://safeandsecure.in/guides/) --- Source: https://safeandsecure.in/guides/office-and-home-relocation-india/ (the HTML page is the record; this markdown twin was generated from it on 2026-11-11). Publisher: Safe & Secure Logistics Private Limited, https://safeandsecure.in/. Figures and their periods: https://safeandsecure.in/facts/